Koha, an integrated library system, is one of the best open source projects I know. We use it in our school and teaching materials library. It is used by many schools, universities and libraries all over the world. It has a lot of features and you can configure and customize it very flexibly. However, there is one disadvantage: If you have not had much to do with libraries up to now, the entry is rather steep, not so much in Koha, but in the bibliographic data format MARC21, which is why I would like to show in this series of articles how to install and set up Koha for schools.

The first part deals with the basic installation of Koha and the establishment of a first library.

This article is part of a series:


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Installation

Preparations

Koha is a web application so we need a web server. This can be your own computer, a virtual machine or a Linux container. In this example we will use an LXD container with Ubuntu 16.04, but any other computer with Debian or Ubuntu will work.

First we add the package sources and the corresponding key for Koha:

After that we have to update the package sources once:

Now we can install Koha and the database server:

To make our database server more secure, we can change some settings with the following command:

Except for the first question all questions can be answered with Yes (“Y”). A root password should be set!

Before setting up Koha, we need to make some basic settings in /etc/koha/koha-sites.conf. It is a question of determining the domain under which Koha and OPAC (the website where the user can search the library and login to their account) can be reached later. It is composed as follows:

  • OPAC: library.domain.tld
  • Koha-Intranet: library-intra.domain.tld

To do this, we open the file and change the following parameters:

  • DOMAIN – here we enter the main domain, e.g. “.my-school.org”.
  • INTRASUFFIX – default “-intra”, e.g. library-intra.my-school.org

Afterwards we activate some web server modules, so that Koha can be reached later:

Install Language Pack (optional)

We can install a language package in this way (e.g. German):

Later, both the Web Installer and Koha are available in German. To list all available languages use this command:

Create Library Instance

With Koha we can create and manage multiple libraries. But so far there is no one, so we have to create one first.

If Koha should be accessible later at library.my-school.org, we have to use library as library name.

Next, activate the new configuration for the web server and restart it:

In order to reach the web installer we need to enter the IP and domain name either in our DNS server or locally in the hosts file. In Ubuntu it is located at /etc/hosts. The IP can be found out with ifconfig, for example.

Setting up Koha

Base Installation

At http://library-intra.meine-schule.org we reach the web installer.

koha setup login

The user is koha_libraryname. The password is obtained with the following command (adjust libraryname!):

In the next step we can select the language:

koha select language

In the next steps, dependencies are checked, e.g. whether all Perl modules are available, the database tables are set up and a MARC format must be selected (MARC21 is the standard).

Koha Framework

Then there is a longer page where we can fill the database with different templates and sample data. Here everyone has to decide for themselves what they want to have in the database. We select the following points in addition to those already marked:

  • Default MARC 21 bibliographic framework.
  • ‘FA’, a ‘Fast Add’ minimal MARC21 framework suitable for ILL or on-the-fly cataloguing.
  • Some basic default authorised values for library locations, item lost status, etc. You can change these at any time after installation.
  • Useful patron atribute types
  • Allow access to the following servers to search and download record information

Koha Basic Settings

This completes the basic installation.

Set up Library and Initial Settings

Now we are asked what our library should be called. To do this, we define an abbreviation (cannot be changed later) and assign a name. Let’s call it School Library.

Koha Create Library

Next we will create a first user type. The admin account that we are about to create uses this type of user. Again we have to assign an abbreviation or code for the category (“S”), a description and the duration of the membership. The latter determines when a user account expires in this category.

Koha User Type

Once the user type has been created, we create the administrator. This user has “Superlibraian” rights. All fields are mandatory.

Koha Superlibrarian

Now we define a first media type. These can be books, CDs, DVDs, cards, etc. Again, we need a code that can’t be changed later, and a description:

Koha Media Type

Finally, we determine the lending conditions for the newly created media type. The settings are very flexible. You can set the loan period or specify the library or user type for which the rule applies. We can change the rules later. For the moment we set “Current Checkouts allowed” to five, because we don’t won’t our students to loan more than five books at a time.

Koha Loan Conditions

This completes the basic installation of Koha and our first library! At http://library-intra.my-school.org we can now log in with our admin account and have access to the administration page of Koha. There we make all further adjustments, check in or check out books.

Koha Intranet

Conclusion

We now have a working Koha installation and a first library. Nevertheless, many other settings are necessary before we can add a record for our first book in Koha. I would like to show this in the coming articles of this series.


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Categories: HowTo

Stephan

Stephan

I'm a teacher and IT system administrator in an international school. I love open source software and I used it over a decade in my private and work life. My passion is to solve problems with open source software!

6 Comments

Rajesh Bhatt · April 6, 2018 at 2:12 pm

Sir,
I want to learn how to access OPAC from web. Recently we are accessing through LAN using IP Adress that is 192.168.1.xx. My koha is installed in Debian 9 which is Guest OS in Virtual Box , Hosted by Windows 7.

Decka · May 1, 2018 at 11:19 am

Very handy information on the setting up Koha ILS using Name Based setup. Thank you

Martin Martinas · May 15, 2018 at 7:55 pm

I think that the posts are very quick for newbies. Could you please extend them a little. Othervies, great post!

Part 2: The Bibliographic Framework - How To Install Koha And Set It Up For Schools | Open School Solutions · March 31, 2018 at 8:01 am

[…] the first part of this series we have already installed Koha. Before we can record or loan a book, some settings have to be made. […]

Part 3: Basic Settings - How To Install and Set Up Koha For Schools | Open School Solutions · April 10, 2018 at 7:02 pm

[…] Installation and setup of a first library […]

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